March2011HubNotes

Messiah Lutheran Church Hub Meeting Minutes March 10, 2011 6:30 PM

Present: Pastor Aileen Robbins, Tom Plutchak, Clive Daunton, Jo-Ann Honan, Sandy McLellan,

Sandy Moncrief, Wayne Reabold, Vicki Robinson

Excused: Tarri Mundt

I. Opening Devotions & Prayer - Tom Plutchak

II. Minutes of February 2011 Meetings - Sandy Moncrief

III. Agenda for today - Tom Plutchak

NEXT HUB MEETING - March 31 (April 7 is the trip to the Mosque)

IV. Calendar for March & April

V. Report of the Pastor - Aileen Robbins

Installation of Hub Members - Sunday, March 20
Synod Assembly June 5-7 at Rochester Riverside Convention Center - Registration opens April 1. Messiah to represented by two voting members - one male, one female
Letters from Bishops Mark Hanson and Marie Jerge were read. A portion of these will be read on Sunday, March 13
Thanks to Hub and all for hospitality and help shown to Pastor Mary
April 1 - Pastor Aileen will be Transitional Pastor for a local congregation - 20 hours per week - responsibilities include filling the pulpit for worship, attendance at Council, pastoral care

VI. Mutual Ministry Team & Staff Evaluation Process - Tom Plutchak

VII. Call Every Member Project - All

In process of forming lists of those to be called
Objectives: personal calls, generate return to worship / better attendance, clean up church rolls
Most important to follow up questions arising from these calls and to be creative in giving folks something to do if they so choose

VIII. Stewardship - Narrative Budget Proposal - Wayne Reabold

Committee has great concern for Messiah and the future - declining attendance / finances
Stewardship should generate interest in giving of time, talents, and treasures
Messiah a very generous congregation (Maggie’s Kids, Two Doors, etc.)
New approach - a narrative budget, showing exactly where budget dollars are spent

IX. Identifying, Greeting, Following Up with Visitors / Track Member Attendance - Tom Plutchak

Good follow up with visitors when contact information is known
Suggestion for cookie people to call visitors before delivering cookies
Black attendance book sheets should all have place for name and address
Invite visitors to raise their hand at worship?
WEAR NAME TAGS / Improve Greeting
Contact those not at worship recently - call team? Let the Pastor know; contact by friends

X. Property Updates - Sandy McLellan

In process of forming a Facilities Ministry Team
Property items include fellowship hall lights, snow plowing, church cleaning service, church sign, floors, water in boiler room, sign at North Entrance, church rugs, kitchen stove hood, blown circuit, cleaning out the shed, and chair desks no longer being used - currently stored downstairs - go ahead to find new home for these

XI. Other Ministry Updates & Proposals

Greece CROP Walk - Clive Daunton - First Sunday in May; Messiah to organize Walk; treasurer needed to collect money; meeting soon to plan route, rest stops, delivery of water to various locations, etc.; hosts needed day of Walk to register walkers, etc.
Reconciling in Christ - Vicki Robinson - Statement being formulated to propose to congregation for a vote - if approved, Messiah will be a reconciling congregation

XII. Communications - Vicki Robinson

Church website being revamped - a team in process of evaluating website
Paul Tomblin (Vicki’s husband) to take over maintenance of website
Team to determine what and when updates are needed
Advertising dollars for ads in newspapers, etc. not budgeted - proposal needed for this expense

XIII. Next Hub Meeting Date - March 31, 6:30 PM, devotions by Tarri Mundt

XIV. Adjournment - 8:40 PM with Lord’s Prayer